This section of our website is designed to help you understand what we do with information about people, referred to as “personal data”.

As we undertake a wide range of activities, we’ve divided this Privacy Notice into a number of different sections, reflecting the different ways you might interact with us, in order to help you get to the information you want quickly.

Unless otherwise stated in the sections, the data controller of your information is Candesic Limited (company number 11391257) registered at 35 Westgate, Huddersfield, UK, HD1 1PA and located at New Zealand House, 80 Haymarket, London SW1Y 4TQ, UK.

If you have any questions or concerns about the information on this page, or about what we do with personal data, you should email us at [email protected], or write to us at the above location address, for the attention of the Data Protection Officer.

Our approach to how long we keep your information is set out in more detail below.

In each case, you have certain rights, including how to get a copy of your data, how to get it corrected or deleted and how to complain.

Recruitment

What We Collect From You

CVs and Cover Letters may be submitted to us through recruitment agencies, through our website or to individuals within our organisation. Should they be submitted to any individuals within our organisation they will be passed on to our HR team and the individual who originally received these documents will immediately delete them from their email. We will store and assess all the information held within your CV and Cover Letter for recruitment purposes only.

Some of the information you may include on your CV and Cover Letter are classed as personal and/or sensitive data:

• First name and surname;
• home address;
• an email address such as [email protected];
• an identification card number;
• immigration status;
• medical conditions;
• nationality;
• gender;

We process your information according to GDPR regulations.

Third Parties

As part of our recruitment and pre-employment process, we will also review any further information provided to us as part of that process, including from background check providers (if applicable), applicant testing providers, and references from former employers. We do so to assess our applicants.

• our background check (if applicable) and applicant testing suppliers to the extent it is necessary for them to perform their services to us;
• should the CV and Cover Letter have been submitted via a recruitment agency then that agency will have a copy of these documents;

Legal Basis

As you have provided the CV and Cover Letter to us, either directly or through a recruitment agency, then you will have consented to us processing the data.

To the extent that your CV and Cover Letter contain special categories of data (such as medical information), then you will have explicitly consented to us processing the data.

We will undertake the further recruitment and pre-employment processing based on our legitimate interests:

• we have a legitimate interest in recruiting the most suitable candidates for our roles;
• to do so, we need to be able to test those candidates to ensure they have the right aptitudes for our roles;
• the processing we undertake is limited and concentrates on assessing your abilities in a recruitment context;

Transfer Of Your Data

Some of our third-party suppliers are based outside of Europe and therefore, some of your data will be transferred there. Further information on how we will safeguard your rights in these circumstances is available from our Data Protection Officer.

Automated Decisions

We do not make automated decisions using this information.

Cookies

If you are a visitor to our website, then we will collect information from you by means of cookies as well as by giving you the opportunity to subscribe for emails or alerts or to submit CVs.

What We Collect From You

If you sign-up for the email, or RNS, alerts on our website, then we will collect and store details of your name, email address and your choice of news and information services. For example, on the “email alert” section of the website, you may subscribe to a news and information service to receive notification when press releases and presentations are added or other updates are made to the Website. We will use this information to provide the services requested.

We may also use your submitted information to send notification of new services and general correspondence regarding the information and services you have enquired about.

You may unsubscribe from the news and information service at any time and/or “opt out” of receiving communications by visiting clicking the unsubscribe link in any email we send you. If you unsubscribe from this service, we will not retain the data you submitted when you subscribed for the service and will cease sending you news and information.

If you submit your CV or Cover Letter to us via our website, then we will process it in accordance with the Recruitment section of this Privacy Policy.

To enable us to monitor and improve our website, we gather and record on our servers certain information about all users who visit the website, including without limitation, details of the operating system, browser version, internet service provider, domain name and IP address of the user, the URL which a user has come from, the parts of our website visited and the date and length of each visit ("collected information").

We use certain cookies (small files containing information about you which are stored on your hard drive by our browser) to monitor your use of the website. We use the following cookies on our website:

COOKIE	NAME	CONTENT	EXPIRES	PURPOSE
Google Analytics	_ga	randomly generated number	2 years	This cookie is used to distinguish users on our website so that we can tell how many different users visit the site. The results are tracked and can be viewed on our Google Analytics account.
Google Analytics	_gat	1*	10 minutes	This cookie does not store any user information. It is just used to limit the number of requests that have to be made to doubleclick.net for Google Analytics tracking.
Google Analytics	_gid	randomly generated number	24 hours	This cookie is used to group the entire session’s activity together for each user of our website.

The website contains links to other websites which are outside our control and are not covered by this Privacy Policy. We are not responsible or liable for these websites, their privacy policies, or their use of your personal information. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. We strongly recommend that you read the privacy notices of each website that collects personally identifiable information from you.

There are inherent security risks of transmitting information on-line over the Internet. By transmitting your personal data to the website, you accept these inherent risks and understand that such transmission is entirely at your own risk. Once we have received your personal information, we will take practicable and reasonable steps to protect your personal information and to try to prevent unauthorised access.

Third Parties

We only share the information we collect with our suppliers to the extent it is necessary for them to perform their services to us. Most notably this will be with the providers of our website.

Legal Basis

As you have agreed to us providing the email and/ or RNS alerts or to us processing your CV, then you will have consented to us processing that information.

Similarly, you have agreed to us placing cookies by consent - by using our website you agree that we may place cookies on your computer or device (as describe above). Most web browsers allow some control of most cookies using browser settings. If you want to find out more information about cookies including how to control what cookies are put on your computer or device and how to delete them then visit http://www.allaboutcookies.org/. If you would like to opt out of being tracked by Google Analytics then visit http://tools.google.com/dlpage/gaoptout.

Transfer Of Your Data

We do not transfer any of this information to other countries.

Automated Decisions

We do not make automated decisions using this information.